Yeah, good afternoon again. My name is Ginny
Pannabecker and if you haven't met me yet, I'm the
health and life sciences and scholarly communication librarian. And um so
what we're doing for this activity is data management plan
, bingo. So what you all have at your
group tables and if you don't mind joining maybe this
group here. Thank you. Um I handed out
a stack of paper to each table. Those are
copies of one D. Mp. So each table
has an example. GMP. Each tables BMP is
different and what we'll do is um start out,
let me see. I'm gonna bring up a slide
that has the direction. Okay. Yeah. Do
you guys have, you probably have it, you
go back sorry? Okay. Mhm. Yeah.
Yeah. Mhm. Yeah to predict. Mhm.
Do community work just? Mhm. Okay. So
in case anybody for its very first the instructions right
there. So you have your sample Dante. And
we'll start out by taking about five minutes for you
all to be able to read through the path and
then I'm going to hand out bingo cards and the
idea is to mark off things that you noticed in
your Dante or didn't your yankee on the bingo cards
and see that's the thing. Okay so we'll start
with five minutes of reading through your d. m
. p. If you have questions um there's lots
of us around here just raise your hand we'll come
over you need a writing instrument. Let me know
I can run over and get okay. Okay.
Yes I slipped into that thank you yep. Right
okay. Mhm. Okay. Mhm. Yeah.
Mhm. Mhm. Angels. Mhm. Mhm.
Mhm. Uh huh. Right. Wait yeah.
Mhm. Right. Yeah. Yeah. Barry.
Yeah. Yeah. Mhm. Mhm. Mhm.
Principle. Yes. Shoes. So as you read
I encourage you to think about it. Like if
a colleague maybe gave me their plan to read over
when you're reading through it, what do you notice
in there that you think is really excellent that you
I think you would work off to let them know
. Yeah. This looks great to me. What
when you read through it, what do you have
questions about or what do you think won't really work
in order to share this according to the things that
you heard Natsuko talking about presentation and other things you've
learned? Thank you. Yeah. Okay. Hey
. Yeah. Okay. Yeah. Okay. Yeah
. Sure. Yeah. Yeah. Yeah. Yeah
. Okay. Uh huh. Mhm. Okay.
Mhm. True. Uh huh. Tracking. Mm
. Yeah. Yeah. What? Yeah. Mhm
. Okay. Uh huh. Mhm. Yeah.
Okay. Mhm. Yeah. Uh huh. Yeah
. Yeah. Okay. Yeah. Yeah. Yeah
. Problem. Okay. Now some of you had
shorter plans other longer, do you all feel like
you got through most of yours or have an idea
of what it looks like now? Yeah. Uh
huh. The state store service? That special class
. Okay so that could be uh you know for
me maybe you can find it was pretty solid.
So the plane I believe that's great. Yeah for
the purpose of it maybe sounds like you're going to
be your. Mhm. The german existed. Thank
you. Yeah. You all have any questions about
what what does it mean? One of these?
I understand understand something here. That's very one gentle
. Mhm. Okay so I think that might be
a question I would ask my colleague is you know
it's just that they intend to share as well outside
your field. I don't know what that means.
It means you like to explain it. Well it
has been an echo aspect solitary. Yeah it's pretty
straightforward. Yeah. Questions yeah but it's you know
it's not like it. Yeah that's A. U
. Yeah, it's probably had well, you know
what? We'll hear what he gets the individual with
a. Yeah, we only have five. We
get we compete a look at that. It's a
bizarre trying to cheat. Already can turn over their
cards and go, you don't have any questions about
what's on the card or you're just one. Oh
I know, copy your group if you want.
Yeah. Stop. Yeah. Of formats. This
is not just I don't know five responses. So
yeah, that's about to change show serie okay,
it's Dennis. Yeah, sure. It's a public
, what are we? Good. What it does
mention is they have a okay. Talk about some
of the software engineering here and although it does.
Yeah. Uh About uh Thank you. Thank you
. Thank you. Yeah. Get get uh Yeah
. Yeah. Well uh well uh Good. Oh
thank you. Yes. Uh huh. A question
a so we use uh huh they get a job
engines Benedetta, it's like so we are coming and
I think that's because uh wait within two years old
. Project. Project Project software. Uh huh uh
huh uh huh uh huh Is there any I'm I'm
I'm I'm gonna go yeah let's say five years.
So I think we're gonna you know, I think
I think okay, almost two negative do you think
? Yeah. Which one are you a way to
come back to a different uh what I'm saying is
yours you can write in their uh uh I don't
think we're gonna get a big uh everybody wants to
specify this was a uh uh uh uh development like
trump is it? Uh huh. Yeah. Yeah
. Yeah. Yeah. Yeah. Yeah. Yeah
. I'm trying to make you know, you know
Nice but no one else is like it's unlimited access
way access using it that way. Got like that
anyway. We don't have a oh yeah. Oh
yeah 25. Yeah a different and have different numbers
. Different numbers I think. Yeah we have a
Yeah a Yeah. Yeah. Yeah. Yeah a
lot of here that's actually fairly well. Yeah.
Well we may not use. Yes I I Oh
okay I didn't change the other issues. I figured
it was better than the rest of these kind of
compensating waited a little bit of discussion about what I
like about good. Okay well get something out of
your way Trying to go back with Windows seven But
I missed the turn to Windows 7 100 deadline.
No reinstall it completely because it's not really you know
you can't take my eyes like the backup leader uh
because we go from my Samsung and windows were not
getting along right now and my settings work in Windows
10, it's only supported on the windows down like
and like my printer is like old but it's still
inside the drivers are not updating so I can't use
it with like I'm too old you know I like
what I have right now. I realise the joys
of being part of a bigger uh american. Uh
huh. So at this point I thought we could
take a look at these different categories and talk about
what we all think they mean. I think some
of them are more self explanatory than others. Um
And then I'd like to have each table just give
us a quick overview of what you thought of the
plan. Um And any recommendations you would give to
someone if this were your colleague. So for the
bingo cards I know they're all kind of in a
different order. I'll use a bingo card number two
because that's what I have right here. So no
data documentation details. What would that what would that
mean in the plan? Like if they had documentation
details, what would something like that be? Yeah
. How ethical reputation I guess. Right. Oh
she's uh the table. Just a. Uh huh
. Excellent jerry. Or is it a work?
All right. Probably should be essential. Oh okay
. So in that case it sounds like discussing the
types of files and the format that they're in.
Um And so that would be another one of these
mentions, file types and formats. So for an
example would be spreadsheet, dana being an excel or
CSB format. Um And then if someone over here
have Mhm. Other other thoughts on data documentation you
can follow up. Oh okay. Any any other
ways to explain? Okay. Like how it's structured
I guess that kind of format. What assistance?
Yeah. So at least in my mind and maybe
carry in Mexico anybody else feel free to add documentation
accompanying data would probably be in text format and would
explain it be kind of like a detailed version of
the GMP itself would explain what's doing the data set
. What kind of data is, how it was
gathered, what file formats are used, any software
that was used, what you might need to reuse
it again. Um Does that sound liquid documentation?
And I don't just go like our earlier exercise with
the defining what do we mean by location? You
know like that could be a data documentation. Like
how do you actually specify what something is finding it
? Kind of the things that I would see as
in other areas, documenting the details defining your variables
, means and gathered. Okay, so the next
one I have on here is can't tell which data
will be shared. It's just yeah, that one
is a little ambiguous to me reading through these plans
. Um, sometimes, you know, you can
tell, I think almost all of them they said
generally how data would be shared. Did you all
get a sense of it? Generally have data may
be shared, but maybe they weren't super specific about
it. So I guess I could go either way
on that one depending on what you thought with your
plan. Um, Names the data repository. So
what's the data repository? Yeah. Work to make
the data available publicly. Okay. Practice. So
aren't used gIT hub expression, gene expression us,
you know. Okay. Short re arch archive.
Okay. Earthlike Final National Center from Our Intelligence Information
. Okay, great. So as Natsuko talked about
like her example, one of them was the NIH
designated data repositories. There are places where you can
store specific types of data or someday alliance or any
type of data, but it will give you a
way to provide access to others and also stored at
the same time. And I think did you have
your library guide in your slides? Okay. Okay
. So not to go and maybe a couple others
have helped put together that guide. It has a
listing of different repositories that you might consider for your
data. And I know she talked about that.
Um, she might also talk about possible. Okay
. And Indio and she also, we talked about
that in the next Yeah, very next. Um
, so the next one I haven't here is no
preservation plan. Did all of yours have a preservation
plan? It's good. I have a question about
that ours have like an archiving plan, but it
was very brief. I don't know if that's like
fully counted. Okay, what else goes into a
preservation plan? I would agree that that's a little
ambiguous again. I mean, maybe there's a preservation
plan, but maybe it's not what you would,
I think is an adequate preservation plan. So,
um you know, that's something that I would go
either way with on this bingo. But as far
as a good DM high quality GMP, we would
probably. What would you recommend that? Or even
esa guidance has interchangeably Crimea's and NSF has different directly
advice of disciplines and if we look at each of
them, they often use are driving policies for archiving
and preservation and also like policies for preservation of access
. So it's very working and then it's for the
archivist standpoint, it's different, somewhat different, but
mhm. Yes it's very okay so let me go
partly towards what your grant requires. Did you have
a question are definitely Yeah, that's probably a family
a plan more like a you can you have a
plan for how just archiving it. Can you say
that you plan to leave it in there forever?
What's its archives or if you have to have a
set number of years Basically say specific numbers like 5-10
years or more longer than 10 years destroy that,
destroy. Mint. Question is not really addressed in
data management plan. And that's something that um Andy
over there is going to talk about the data services
, not necessarily the data removal but remember Neil talked
about data removal. And that's I thought it was
very interesting because when we talk about data management plan
it's just so much focused on preservation. And then
sometimes researchers talk mentioned my data is very valuable.
So we should keep forever. And definitely definitely.
But that's something that it's not very practical. But
then we sort of assume that the data would sustain
the value After 5, 10, 20 years.
But then the question is uh what point we would
actually discard these data once deposited institutionally pond story.
And that question is more more address to librarians and
data curator is because we have a limited number limited
budgets and resources. But we have to keep thinking
about promoting the value of the data and then uh
promoting repository. But then the question is at what
point we would actually tell researchers your data is totally
a crap and nobody's downloading. So we're gonna discard
from our institutional repository so that we can make space
somebody else. And that is still new and emerging
discussions. And that's something that librarians been talking and
yeah, we can't keep everything forever. And that's
very important questions to counter idea to faculty and saying
I've known my, you know, it's very important
. We want to keep it forever. So that's
a more practical. Okay. And you might consider
if you truly want to keep it for a very
long term being. Perhaps language could be added something
like, um, We have a plan set in
place to keep it for 10 years. And at
that point you ever visit that plan and decide on
further preservation questions. Watch two Questions. What is
the way researchers part? I I'm wondering, yeah
, I cannot say how many years of what happened
and just say this cause it right. Each appreciated
one of the other side of the immediate in because
you mentioned it because download and not part of it
is the basis of science. Someone like built on
water. I've At least for some day that 50
years later. Like right by some problem I want
to go back and see the races so it makes
sense that they might be important if you want to
use me currently because races of the science that is
built. But then again this is a research right
now. You see how this depositors just choosing one
thing. I just, I think Shane actually may
cover this more in depth. Do you think?
Okay. His next part is actually on the preservation
and write and publish it right there. Oh okay
. Stories are cutting and publishing things. But one
thing I'm going to add to that though is librarians
have been very used to leading, you know,
we have a building when the finite amount of space
and while we do buy storage places to put other
things that has been used, we do throw things
away. And it's the things that we go,
well, nobody old telephone directories. Yeah. At
some point, somebody might want to know where aunt
Bertha had lived in the Blacksburg area, which that
old phone book from 1942 would cover. But is
that really worth keeping for the one person that wants
to see where did aunt Bertha live? And then
you find out that they destroyed the house anyway because
they voted for other things. Um so you know
, there's this fine light thing, but if you
do have sex that just aren't menus are being used
are being used. You know, if it's in
a place where it's findable and it's not being used
and their steam blast value. But caveat to that
is one of the faculty I've worked with has a
bunch of print records from the 1800s of biomass things
. And that's becoming much more relevant now because it's
very expensive to get that data. And so they're
finding these old things and trying to reuse them again
. So it kind of depends on the discipline,
It kind of depends on where you are in the
like, you know, again, if you're in
the heredity and genetic side, you really want things
in the past couple of years, but other fields
want things that are longer. So that's part of
the equation too. But I think saying making it
available for a minimum of five years, a minimum
of 10 years at least gives that initial stability.
And then from there can check the usage, can
check to see Palestinian used and maybe it becomes out
data. Maybe new systems come into place, let's
say those numbers really aren't nearly as accurate as we
need them to be because the instrumentation has changed so
much in 10 years. So there's points of that
too. I know what happens with linda and what
happens with the imagery. You know the pixels when
they're talking about one kilometer space. Getting it down
to a four ft space. Which one gives you
more information? That four ft. So yeah it's
really cool to have this kilometer space for large scale
things but really you want that four ft. So
sometimes things just get outmoded and outdated because the technology
changes. So I don't want to prevent shames time
here. Um But we've covered probably that happens the
things on here. Were there any left that you
have the last question about or any comments you have
about your plans that you think would. Um It
would be interesting to we had a discussion about which
which data files to state preserve. So like when
we get a raw data especially when then you go
data not clean, we clean it and then we
create another file format and then we kind of go
through a bunch of different iterations of our files into
acoustic version. When we preserve an archive our data
. Is that all those different data points that we
should deposit repository or is it just are cleaned or
the raw data? My take on that would be
one. You can talk to Shane too. I
think it would depend on your project and your goals
and maybe that's a really good transition into. Okay
so our next person she's going to talk to us
about storing, archiving and publishing your data and part
of that is the citing what which parts of your
data and which one that specific? Okay thank you
very much. Mhm. Okay. Yeah. Okay
. Mhm mm.