Procedure manual for collegiate athletic travel

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Virginia Tech


Athletic team travel must be considered very carefully by athletic departments. Team travel involves various aspects that must be well thought out so that every detail is followed through. However, many individual who are placed in management roles do not always possess the knowledge or skills required to effectively fulfill the responsibilities. Assistance can come in various forms, one being an established policy and procedure manual.

Long term planning and organization are very important aspects of athletic travel. The travel coordinator or in reality the person assigned to do a team’s travel should make every effort to provide athletes with the safest and most convenient method of transportation available.

The purpose of this project was to provide a procedure manual for organizing and planning collegiate travel. This manual covers scheduling, budgeting, legal, and post-season travel considerations. It also provides specific information on the three basic aspects of team travel. These aspects are transportation, lodging, and team meals.